Choosing the right event space starts with understanding your event’s purpose and aesthetic. You want a venue that matches the tone and leaves your guests in awe.

When looking at venues, it’s best to visit them in person. This lets you get a feel for the space and imagine how it will look with your decor.

Size

Knowing how many people you expect to attend your event will help you decide your needed space size. Online event space calculators are a great starting point for this step. When determining your estimated attendance, remember to factor in the square footage needed for a dance floor, stage, head table, bar, or other areas that take up space.

Also, don’t limit your search to venues that advertise a maximum capacity of the number you need for venues that are slightly larger than your estimation, as this gives you some wiggle room in case more attendees show up than expected.

Whether hosting an intimate gathering or a large party, finding the right event space for rent in Denver can leave a lasting impression on your guests. A versatile venue should be technologically equipped to handle anything from a corporate webinar to a live music performance. 

Layout

A good event space should offer plenty of flexibility and allow for various options depending on the type of event. This will enable you to upsell your services and attract more clients.

Make sure to choose a venue with sufficient parking spaces for all attendees. This will save them the hassle of looking for parking elsewhere and avoid any inconvenience when they arrive at the venue. You also want to be aware of the venue’s acoustics.

Checking for reverb and sound bouncing can give you a better idea of whether or not the space will be suitable for hosting an audio/visual event. If there are any amenities the event space can offer, consider those as well. This can include things like catering, AV equipment, and meeting rooms. This will help you save time and money and make renting much easier for everyone involved.

Accessibility

Whether your event is a conference, networking session, or corporate meeting, you must ensure that the venue you rent has good accessibility. This includes proximity to public transportation and ample parking spaces. If not, your attendees might find reaching your event difficult and lose interest.

Another aspect to consider is the venue’s capacity. If it is too small, your attendees will feel uncomfortable and crowded. On the other hand, if it is too big, you will have to make arrangements for additional speakers and seating.

A good way to determine the capacity is to visit the space in person. This will give you a better idea of the capacity limits and how they can be altered to suit your event. You should also look at the room’s acoustics to see if any issues like sound bouncing or high ceilings could cause issues with audio and visual production.

Atmosphere

A good event space can give your attendees a great experience, and one of the biggest things to consider during the renting process is the atmosphere. This can include many things, such as the size and layout of the venue, the sound system, and more. For example, a large venue may seem impersonal and cold, while a small one can make guests feel cramped or uncomfortable.

Another important consideration is whether the venue has adequate acoustics to prevent excessive echoing and sound bouncing. Finally, parking is essential for many attendees, so consider options if the venue has a limited amount. This may mean including the cost in ticket prices or providing ride-sharing service discounts.