Many PTs report that the most time-consuming part of their job is documentation. Defensible documentation is essential to receiving payments from insurance companies but can also be stressful and confusing.

Fortunately, there are tools available that can help streamline the documentation process. Using the right physical therapy documentation software can differentiate between success and frustration.

Customizable Templates

By providing a framework for clinicians to document patient information, templates can reduce the time it takes to complete an evaluation and increase the likelihood of insurance reimbursement. Whether built from scratch using a custom form builder or chosen from a library of templates included with physical therapy documentation software, the structure of these forms can help reduce the chance of critical information being overlooked.

When the right tools are provided to therapists, they can spend less time on administration and more on building relationships with their patients. Increasing therapists’ time with patients means more face-to-face interaction, improving outcomes and boosting satisfaction rates.

The right software can also help reduce burnout by allowing therapists to work faster without sacrificing compliance. This will enable therapists to separate their work from their life outside the clinic and avoid taking on too many tasks they might not be able to handle.

Easy Access to Patient Records

Whether reviewing notes, submitting documents to an insurance company, or scheduling patients, PT staff need easy access to patient records. That’s why the right PT Documentation Software allows them to access reports with the click of a button.

The best PT PM Software makes it simple to upload digitally scanned legacy documents and patient records, diagnostic images like X-rays or CT scans, patient-signed consent and intake forms, physician referrals, and signed Medicare Plans of Care. It also allows clinicians to quickly send documents branded with their clinic logo via digital fax and email, a convenient way to communicate with referring providers.

Lastly, the right PT EMR software provides easy access to management reports, online patient appointment scheduling, retail and cash pay features, credit card processing, HIPAA-compliant 1-1 patient texting, protected Medicare cap information, and more. This means fewer humans need to do the work, reducing the risk of costly errors or missed opportunities.

Easy Integration with Other Systems

Using workflow documentation helps ensure standardized procedures and reduces the risk of miscommunication. It also allows for quality control measures to be put in place. But, a successful implementation requires more than just documentation.

It’s essential to incorporate all roles in a workflow and provide regular training and communication. The most efficient workflows often result from collaboration between clinical and nonclinical teams.

A good PT software solution can help improve efficiency by integrating with other systems, such as EMRs, billing, and marketing tools. This can prevent double-entry and other time-consuming tasks, such as manually entering data into multiple systems.

According to a recent study by experts, 26% of organizations say they have reduced the need for manual data entry due to process automation. PT Documentation Software makes it easy to streamline processes and reduce employees’ time to complete their work. This will allow clinics to improve patient care and return to caring for patients.

Easy Access to Reports

Drawing insights through reporting allows PTs to make the most of their time, improve patient outcomes, and boost revenue. With the help of a secure, HIPAA-compliant SAAS platform, all patient and provider information can be accessed within one efficient system.

Some companies are fully integrated, from scheduling and documentation to billing, making it easy to track the progress of your physical therapy practice. Get real-time visibility into productivity, referral numbers canceled and no-show rates, days sales outstanding (DSO), units billed per therapist, and more with more than 175 built-in reports.

Documentation is a crucial part of any medical profession. However, keeping up with all the necessary details can be challenging, especially when juggling multiple patients during peak office hours. Fortunately, modern PT documentation software is designed to improve productivity and save therapists the stress of inputting complex billing codes. With customizable templates and efficient data entry, therapists can generate comprehensive evaluation reports faster and devote more time to client care.